A Tracking System for File Management Using Radio Frequency Identification

Abstract ~ocating files is one of the greatest problems in universities nowadays and large volumes of data are isually generated in most institutions of learning. Time is wasted in searching files, energy is misused in ooking for misplaced files, deadlines are missed and sometimes files are lost. This study proposed the ise of Radio Frequency Identification (RFID) technology as a method of tracking and managing movement of files from one location to another within an organization, special emphasis is on files of all members of staff of Yobe State University. The RFID Tracking System will track the location of file within the Registry Department and Near the Field Communication (NFC) tags are placed in the file of staff which has unique identification number, the Universal Serial Bus (USB) NFC reader will send response to each tag that are within the reading range of the USB NFC reader. The control units are responsible for receiving the information (Ull)) from the RFI1) unit and tracking staffs and tagging from where necessary. The system consists of terminal units which include Raspberry pi, monitor, Universal Serial Bus (USB) Near the Field Communication (NFC) Reader, NFC Tags for each staff and wireless keyboard. The Radio Frequency Tracking System provides the functionalities of the overall system such as displaying unique’ identifier of the staff, registering Unique Identifier of the staff, deleting Unique Identifier of the staff~ generating location history of the staff files and other minor related matters. The RFID tracking System was validated using Information System Success Model (ISSM) to measure the effectiveness of the system developed using the survey questionnaire. This research work has discussed the application and implementation of Radio Frequency File Tracking System for file management. The file tracking system using raspberry pi and NFC reader is automated and monitored without any wastage of time. RFID will aid tagging, tracking and management of individual file of all member of staff of Yobe State University.

 TABLE OF CONTENTS

Declaration

Approval

LIST of Acronym iv

List of Figures V~

List of Tables

Abstract

CHAPTER ONE 1

INTRODUCTION I

1 Background of the study

.2 The Problem Statement 4

1.3 Objectives of the Study 5

1.4 Research Questions of the study 5

1.5 Scope of the study

1.6 Significance of Study 6

1.7 Organization of the Dissertation 6

CHAPTER TWO

LITERATURE REVIEW

2.0 Introduction 7

2.1 Radio Frequency Identi1~cation Concept 7

2.2 File Management 25

2.3 Theoretical framework 31

CHAPTER THREE

MErFHODOLGY 35

3.0 Introduction 35

3.1 Research Design

3.2 Management of Files using RFID File Tracking System 39

3.3 Mathematical Representation for Radio Frequency Identification Tracking System 39

3.4 Research Population 40

3.5 Sample Size 40

3.6 Sampling Technique 40

3.7 Research Instrument 40

3.8 Validity and Reliability of Research Instrument 40

3.9 Data analysis

3.10 Method used in analyzing File Tracking System 44

3.11 Method used in the Implementation of Radio Frequency Identification File Tracking System 44

VIII

i.12 System Modeling ~

~.I3 Limitation of the study

~.l4 Ethnical consideration and approval form 45

CHAPTER FOUR 46

ANALYSIS AND INTERPRETATION OF FINDINGS 46

~.0 Introduction 46

4.l.Demographic Characteristic of Respondent 46

4.2 Responses on the Specific Objectives 48

CHAPTER FIVE 52

SYSTEM DESIGN, IMPLEMENTArl~ION AND VALIDATION 52

5.0 Introduction 52

5.1 System Design & Modeling 52

5.2 Development Tool and Technologies used in design and Implementation of the System 55

5.3 Snap shot of system implementation 55

5.4 Validation of Radio Frequency Identification File Tracking System 65

CHAVEER SIX 67

DISCUSSION OF FINDINGS, CONCLUSION, RECOMMENDATION AND CONTRIBUTION

6.0 Introduction 67

6. 1 Demographic Characteristics of Respondents 67

6.2 Specific Objectives 68

6.3 Conclusion 71

6.4 Recommendation 72

6.5 Contribution to Knowledge 72

6.6 Future work 72

REFRENCES 73

APPENDICES 80

Appendix i 80

Appendix II: Questionnaire 80

Appendix III: Interview Guide 83

Appendix IV: Interview Transcript 84

Appendix V: Budget 89