Design And Implementation Of An Integrated Human Resource And Payroll Management System A Case Study Of Double ‘M’ International Ltd

Abstract

The Integrated Human Resource and Payroll Management System is a system that is developed to manage employees’ information and their financial records in companies and other institutions. The purpose is to make sure that the employees are punctual in reporting to work and paid in accordance to their perfonnance. The administrator is the only person who can sign up new employees, delete employees, change passwords and provide new ones and make any changes to the database. The system is easy to use and reliable, it allows employee to clock in and clock out thus efficient in tracking employees attendance and working time. Besides, the system can store the records for employees such as their personal details information. Currently, there is no proper system to monitor the employees’ information and salary records at Double ‘M’ International Ltd, the company still uses the paper-based system to keep track of the employees’ records thus this system has been developed to overcome the problems stated above and provide an effective way to monitor the company employee& information and financial records. Background Double ‘M’ International Ltd is one of the leading companies in Kigali, Rwanda that specializes in sales and service of Fire fighting and protection equipment, safety and security equipment, electrical and mechanical installations, plumbing, refrigeration and air conditioning. Therefore it has quite a number of employees’. Due to the large number of employees’ the researcher found out that it’s very hard to keep accurate track of the employees’ records and also the process involved for the employees’ to access their records is very hectic and slow because it’s in two different systems (Human Resource system and Finance system) thus the researcher saw the need to develop a computerized Integrated Human Resource and Payroll System. The Integrated Human Resource and Payroll Management System is basically developed for large companies such as my case study and other organizations which contain a large number of employees. The purpose is to make sure that the employees record both general and payrolls are all under one system. With this system, the managers will save their time in keeping track of the employees. This system provides an easy to use and reliable employee record tracking and reporting system.