Design of Fees Payment and Monitoring System Case Study: Victoria High School- Masaka District

ABSTRACT

Victoria high school has undergone a complete redecoration the manual way of keeping records has now been digitalized so as to ease the storing of the required data. The researcher designed a fees payment and monitoring system for school bursar that provided all the school’s functions in order to improve the use of the fees payment and to reduce paper work. The main importance of the fees payment and monitoring system was the automation of the day to day operations of the school as well as monitoring the school resources such as fee’s defaulters. Its supported functions such as issuing of clearance cards and additional of the new students. The researcher used interview, questionnaires and observation as methods of data collection. The above methods enabled the researcher to collects relevant and accurate information. Collected data was analyzed both qualitatively and quantitatively by using computer packages like correlation and Microsoft SPSS. The new has a wide variety of functionalities and management tools for the Victoria high school users, users being bursar and school students. Some of the functionalities are searching student’s names, issuing receipts and clearance cards. However, it is up to the school to use our system. Unfortunately, up to now the school is running everything on manually. With this new system, no more users can search for particular name of the student from the system while the system administrator can add new users. The system has user login specially designed for the system administrator. Normal users can’t access the main menu unless they have the privilege granted by the system administrator. So in other word the main menu has user name and password. With this new system in effect the usage of bursar at the Victoria High School will be efficient, well managed and secure. The researcher recommend that before the application is put into full use, it should be tested in a sample field to estimate any bugs that may not have been identified at the time of development. Also the researcher introduced the implementation of the new system online, system recovery and maintenance as areas of future study.