Determinants Of Effectiveness Of Monitoring And Evaluation Systems Of Agriculture Related Ngos In Morogoro Municipality, Tanzania

ABSTRACT

The effectiveness of the M&E systems on project performance has not been adequately

established. This study assessed the determinants of effectiveness of NGOs’ M&E systems.

Specifically, the study assessed the effectiveness of selected NGOs’ M&E systems,

determined the influence of human resources on effectiveness of NGOs’ M&E systems and

analyzed factors influencing the effectiveness of NGOs’ M&E systems. The study adopted

a cross-sectional and descriptive research design whereby a total of 60 respondents were

interviewed. Primary data were collected using questionnaire and checklist of question.

The IBM SPSS statistics software was used for data analysis where descriptive statistics

including percentages and frequencies were computed. Multiple response analysis was

used to analyze factors influencing the effectiveness of NGOs’ M&E systems. Results

generally showed that, M&E systems in the NGO studied were highly effective. However,

the process of stakeholder participation in developing and updating M&E plan seemed to

have challenges that could pose problems in the effectiveness of the M&E systems. The

study further revealed that experience of staff and training have an influence on human

resources and have a contribution towards effectiveness of M&E systems. Further, the

number of M&E personnel in organizations was an important aspect for effectiveness of

the M&E systems. In addition, well performing staff, organization leadership, availability

of funds and stakeholder participation were found to be influencing the effectiveness of

M&E systems. It is recommended that participation of staff was an important aspect in

NGOs as they make significant contributions to the effectiveness of the M&E systems.

There should be also clear and active line of communication between staff and

management. Resource allocation and investment in improving quality and quantity of

staff is important for the NGOs’ M&E systems to be effective. In addition, training to staff

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is very crucial and should be promoted. Lastly, the study recommends a proper

participatory implementation of the existing policy in M&E plans.