Suspension Letter and Form Template

A letter of suspension is used to inform somebody that they are being temporarily removed from a position, usually as a disciplinary measure. This could be a suspension from employment, school, or from some other kind of organization.

An employer is usually entitled to suspend an employee at work pending an investigation of gross misconduct or other serious disciplinary matter. The right to suspend by employers will usually be set out in  contract of employment or staff handbook, and which will also set out a non –exhaustive list of when the decision will be exercised. 

Types of suspension vary from case to case, but may involve clauses such as “without pay”, or “pending an investigation”.

Importance of Suspension Letter

The benefits for an employer in suspending an employee are numerous. They may include:

• To highlight to the employee the seriousness of the matter and breakdown of trust;
• To immediately stop the employee carrying on the gross misconduct that is being alleged;
• To stop the employee interacting with other employees or clients/customers of the employer, which may otherwise cause a detrimental effect of the business;
• To enable an employer to properly investigate without hindrance from the employee;
• In high profile cases, it is important to remove the employee from the public eye as soon as possible.